It’s finally Records and Information Management Month! In celebration, we are highlighting Warren County’s behind the scenes efforts to keep our records and information management cycling. Today we are talking about the destruction process.
As mentioned in one of our blogs from last year, once a record has hit its retention cycle, it might need an RC-3 (certificate of destruction) or CO (court order) for destruction. This information is relayed to me (the Records Manager*), an RC-3 or CO is created, and then signed by the department head or elected official before destruction or disposal can take place.
At Warren County we conduct on-site destructions every three weeks and when needed in case of special requests. Having our records destruction done on-site keeps the county accountable to ensure that any sensitive or confidential materials are disposed of in the most secure manner.
Already in 2019 we have conducted five on-site shreds and one special media shred. Special media means electronic, audiovisual media and over-sized books that cannot be shredded in the on-site truck. These are taken off-site with our vendor and also disposed of confidentially. The on-site shreds alone have disposed of 30,000lbs of paper, helping keep the records and information cycle moving at Warren County.
*Guest blogger, Records Manager/Archivist Jen Haney Conover